Internship, Preceptorship, and Intercampus Travel Grant

The Internship, preceptorship, and intercampus travel grant is designed to support WSU GRADUATE and PROFESSIONAL students with the cost of transportation for an internship, preceptorship, and intercampus travel.

The cost of travel either gas, mileage, or bus tickets from campus to campus is only open to graduate or professional who travels outside of their official residence and official workstation. Students must provide an explanation of the benefits of this travel for their professional development.

Reimbursable Travel Expenses

  • Internship & Preceptorship: All travel expenses, including airfare, mileage, shuttle costs, rental car, gas, parking, bus, ferry, train, etc.
  • Intercampus: All travel expenses, including gas, mileage, or bus tickets.

Applying

Complete the internship, Preceptorship, and Intercampus Travel Grant form by logging in below.  Please select "Create New Account" if this is your first time using our new form.

Note: As of April 2, 2023, GPSA travel grants are no longer accepted through Coug Presence.

Apply for Travel Grant

Required Documentation

  • Internship or preceptorship offer letter including start and end date, intern's name, company/organization or school name, location, or proof of travel between campuses.
  • Travel receipts
  • Department Certification Form
  • Spend Authorization Form* - the following link will explain how to complete the spend authorization form through Workday

*Spend Authorization must be approved before the travel date

Spend Authorizations are prior approval for travel, which is required for all official university travel outside of Washington state.  This allows the traveler to be eligible to travel on behalf of WSU and to receive reimbursement for allowable expenses. 

Your application will be evaluated in 2-weeks after the application period closes using the information and documents provided.

Documents to Submit After Approval

Generally, you must submit your:

  • Travel Grant Application
  • Original payment receipts,
  • Signed Expense Report
  • Approval letter (I.e., Approval Email GPSA Sent You) with identifying information to your department’s travel coordinator.

Please be in touch with your department travel coordinators. The process of creating expense reports might be varied across departments. Due to the university’s interpretation of the U.S. tax code, all reimbursements for in-person travel must be made within 60 days of the end of travel. Awardees should sign the Expense report to start the reimbursement process officially.

Additional Information

  • Award amounts per application will NOT exceed $500 for Internship & Preceptorship Travel and $100 for Intercampus Travel.