Conference Presentation Travel Grant

The Conference Presentation Travel Grant is designed to assist WSU Graduate and Professional students who are representing the Washington State University by presenting research papers, posters, or creative works at conferences. This is offered to students to help defray registration and transportation expenses associated with travel to and from professional conferences. Applicants should apply after presenting at the conference. Awardees will be reimbursed once the GPSA receives original documentation and receipts before the deadline.

Applying

Complete the Conference Presentation Travel Grant form by logging in below.  Please select "Create New Account" if this is your first time using our new form.

Note: As of April 2, 2023, GPSA travel grants are no longer accepted through Coug Presence.

Apply for Travel Grant

Required Documentation

Fill out all seven sections of the form and attach the following documents.  Please read all instructions carefully. 

• Advisor/Department Chair Approval
• Conference Approval letter for the Poster or Paper presentation
• Travel and registration receipts
• Department certification form
• Spend Authorization Form* - the following link will explain how to complete the spend authorization form through Workday

Virtual conferences and events do not require a Spend Authorization Form.  Please email the travel coordinator of your department and let them know you applied for a travel grant.  The form will request a screenshot of your email as proof of contact with a travel coordinator.  Please double-check your name and email in the screenshot.

*Spend Authorization must be approved before the travel date

Spend Authorizations are prior approval for travel, which is required for all official university travel outside of Washington state.  This allows the traveler to be eligible to travel on behalf of WSU and to receive reimbursement for allowable expenses. 

Your application will be evaluated in 2-weeks after the application period closes using the information and documents provided.

Documents to Submit After Approval

Generally, you must submit your:

• Travel Grant Application
• Original payment receipts,
• Signed Expense Report
• Approval letter (I.e., Approval Email GPSA Sent You) with identifying information to your department’s travel coordinator.

Please be in touch with your department travel coordinators. The process of creating expense reports might be varied across departments. Due to the university’s interpretation of the U.S. tax code, all reimbursements for in-person travel must be made within 60 days of the end of travel. Awardees should sign the Expense report to start the reimbursement process officially.

Additional Information

• The review process of each application is a scoring criterion based on the overall application quality, the content of answers to the questions, and the submission of all the required materials and forms.
• Award amounts per application will NOT exceed $800 for North America and $1,200 for International conferences.