Graduate and Professional Student Association

** A travel approval form is required as part of the grant application process. See note at the bottom of the page for more explanation.**

Travel Approval Form

 

*** Summer 2018 travel period is replaced by monthly travel periods. See note at the bottom of the page for more explanation.*** 

 

 

1) Travel

Students must travel prior to applying for a GPSA grant.

Keep a record of all receipts, tickets, mileage, etc.

Students may be reimbursed for expenses related to travel & registration only (i.e. food, lodging & printing costs will not be covered).

Travel & Registration Grants

***Please read the instructions below before starting your application.***

GPSA Provides financial assistance in the form of travel and registration grants for WSU Pullman fee paying graduate and professional students. Grants are awarded for travel in fall, spring, and summer.

To apply for GPSA Travel & Registration Grants, please follow these steps and the policy below.

GPSA Logo

2) Apply

Check that your travel dates fall within the application's travel period.

Apply on Zoom Grants. Applications are available below.

Please be sure to read all instructions and review the Grant policy before completing your application. 

Remember to have your advisor approve the application before the application closes. Upload copies of all receipts, tickets, etc. to the registration.

3) Review

The committee are composed of GPSA student senators from each college.

Review is administered by the GPSA Travel & Registration Grant Committee.

The review process takes two weeks.

4) Funding

All applicants will be notified of the committee's decision through email.

Students that receive funding must complete their travel reimbursement paperwork within one month of their award notification.

Only students can be reimbursed for out of pocket expenses. Departments that cover travel or registration costs will not be reimbursed through GPSA.

Future Travel Dates and Application Deadlines

 

  Travel Period Application Period
Spring 2018 January 6, 2018 - April 13, 2018 January 9, 2018 - April 16, 2018
Summer 2018 (1) April 14, 2018 - May 31, 2018 April 17, 2018 - June 1, 2018
Summer 2018 (2) June 1, 2018 - June, 30, 2018 June 2, 2018 - July 1, 2018
Summer 2018 (3) July 1, 2018 -  July 31, 2018 July 2, 2018 - August 1, 2018
Summer 2018 (4) August 1, 2018 -  August 31, 2018 August 2, 2018 - September 1, 2018
Fall 2018 (1) September 1, 2018 - September 30, 2018 September 2, 2018 - October 1, 2018
Fall 2018 (2) October 1, 2018 - October 31, 2018 October 2, 2018 - November 1, 2018
Fall 2018 (3) November 1, 2018 - November 30, 2018 November 2, 2018 - December 1, 2018
Fall 2018 (4) December 1, 2018 - December 31, 2018 December 2, 2018 - January 1, 2019
Spring 2019 (1) January 1, 2019 - January 31, 2019 January 2, 2019 - February 1, 2019
Spring 2019 (2) February 1, 2019 - February 28, 2019 February 2, 2019 - March 1, 2019
Spring 2019 (3) March 1, 2019 - March 31, 2019 March 2, 2019 - April 1, 2019
Spring 2019 (4) April 1, 2019 - April 30, 2019 April 2, 2019 - May 1, 2019

Note: Travel and Registration grants are only available to WSU Pullman based fee paying graduate and professional students.

Applications

We have transitioned to a new grants application system called Zoom Grants. Before filling out the application, please review the Travel & Registration Grant Policy carefully

To create and submit a Zoom Grant Application, click here and read the instructions carefully.

Advisor/Department Chair Approval template can be found HERE

Key Policy Updates (September 12th, 2017)

1) This application has a BLIND review process.  Submitting Travel Receipts, Authorized Pre-Travel Authorization Form and the Advisor Approval Form with your name disqualifies your application. However, to collect the reimbursement (if approved) you will have to submit original travel receipts with your name.

- To do this, you may remove your name from scanned copies of your receipt to submit with your application. However, keep the original copies with your name for reimbursement.

2) Graduate Students will need to get their Advisor or Department Chair's approval to submit the application. To do this, Graduate Students will need to download the approval template, have their Advisor or Department Chair sign the document (electonically or by hard copy), and the student will need to upload the signed document to their application. 

3) Before students travel they are required to have an authorized pre-travel authorization form from their travel coordinator. They will need to upload this form to submit their application.

 

**Please be sure to read all instructions and review the Grant policy before completing your application.**

 

**Note on travel approval form: We are requiring this form because aside from it being university policy, it will also ensure that the student has met their travel coordinator. The travel coordinators have expressed much frustration with our travel process, and we believe that a majority of these issues can be resolved by students submitting this form for approval before they travel. The linked travel form is the general university form, but some departments may have their own version, which is acceptable. For more information please see the WSU's Travel Approval policy**

*** Each application should be submitted before the specific application deadline. Please only consider travel ending date to specify your application period. For example if you travel May 29 - June 4, you should apply for Summer 2018 (2). ***